Patronly is the AI co-pilot for nonprofit event chairs. It learns your event, tells you what to do next, and writes the things you didn’t want to write.
I was told I’d “handle the gala.” Nobody told me that meant fourteen spreadsheets, three vendors, and an inbox full of captains who already forgot they said yes.
Last year’s chair stepped down. This year’s chair starts from a blank inbox. Every gala rebuilds what every other gala already figured out.
They store what you tell them. They don’t tell you what’s missing. The chair learns the platform faster than they learn how to run a gala — and neither was the point.
Galas raise the budget that funds the year. A small process gap — an unconfirmed sponsor, a missed dietary form — costs real dollars. Volunteers shouldn’t carry that alone.
Every gala has them: a corporate sponsor buys a table for ten, sends six people, and four seats sit empty at a sold-out event. The nonprofit loses the room. The sponsor loses the impact they paid for.
When a table won’t fill, the sponsor hands those seats back — in one tap, no awkward phone call, no seats quietly going to waste.
Young professionals, community leaders, prospective donors — people worth having in the room. The sponsor approves who takes their place. Nothing happens without their yes.
The sponsor’s name still fills the table. Your event still looks — and raises — like the sold-out night it is. And the seats hold people who matter to your mission.
This isn’t event software with a sponsor tab bolted on. It’s the relationship layer that sits on top of the event — the reason a full room turns into next year’s donors.
“ We replaced three spreadsheets, a chain of personal email threads, and a highlighted PDF seating chart with one dashboard — before doors even opened.
Most nonprofit tools open with a blank form. Patronly opens with the next three things to do — ranked by deadline, by impact, by what you’ll regret skipping.
The Coach reads your event state — guests, tables, sponsors, captains — and surfaces the work that actually moves the needle this week.
When the 2027 chair logs in, the Coach already knows what worked in 2026. No more re-inventing what last year’s team figured out.
Captain emails, sponsor reminders, day-of timelines — generated, then polished by you in seconds. Not from scratch. Not from a template.
Five questions about your event. The Coach drafts your sponsorship structure, your table layout, your timeline. You review and tune. You’re live in an afternoon.
Every visit opens with the next-best three or four actions for this event, today. Dismiss what you’ve done; snooze what isn’t ready; the Coach keeps the rest warm.
Floor plans, kiosk check-in, captain portals, walk-up seating, dietary capture, post-event reporting — the operational pieces that turn a great gala into one your guests remember.
The floor plan is set. The check-in tablets are awake. The captains know their tables. The seating chart matches the place cards.
This is the part Patronly was built for. Not the spreadsheets. The moment when months of work falls quiet, and you remember why you said yes.
Nearly a full work week of late-night email tracking and seating revisions, handled — so the team spends its evenings on donors, not spreadsheets.
No. Patronly is built specifically for galas — the planning, the night itself, the follow-up. If you need long-term donor relationship management, keep your CRM. Patronly hands off cleanly with a guest export.
It stays right where it is, tenant-isolated, ready for next year. When your 2027 event chair logs in, the Coach already knows what worked last time.
No. Volunteer captains and sponsors get token-gated portals — no account, no password, no manual. Open the email, two taps, done.
Those are powerful, mature platforms built for professional event teams. Patronly is built for the volunteer chair and the small development staff who actually run most galas. We trade scope for guidance.
Free when optional guest tipping is on — your nonprofit pays no platform or processing fees. Prefer no tip prompt? A flat 3% platform fee applies instead. See our pricing page for the full breakdown.
A Houston-based team with decades of nonprofit and technology experience between them. We're currently onboarding a limited cohort of nonprofits as we grow.
We're onboarding a limited cohort of nonprofits this season. Tell us about your event — we'll be in touch within a week.